Constitution

ASIAN STUDENTS ASSOCIATION (ASA)

 

Constitution

ARTICLE i: NAME and purpose

 

SECTION A: NAME

The name of this organization shall be “Asian Students Association,” here after   referred to as ASA. 

           

SECTION B: PURPOSE

1.     To increase awareness of Asian culture, and to promote diversity amongst the Siena College community.

2.     To promote unity between minority students and the rest of the Siena College community.

3.     To eradicate misconceptions about the various Asian cultures.

4.     To educate the community as a whole through social and educational activities.

5.     To foster relationship with other organizations, student and administration in order to promote unity and better understanding of Asian culture.

 

ARTICLE II: AFFILIATIONS AND ADVISOR

 

SECTION A: AFFILIATIONS

            ASA is affiliated with the Office of Multicultural Affairs, henceforth referred to

            as OMA, and all associated organizations under the OMA banner.

 

SECTION B: ADVISOR

            The advisor shall be any member of the Siena College faculty or administration    

             that shows an interest in promoting the purpose of ASA.

 

ARTICLE III: MEMBERSHIP AND DUES

 

SECTION A: MEMBERSHIP ELIGIBILITY

            Membership is open to all members of the Siena College community who are

interested in ASA.

 

SECTION B: ACTIVE MEMBER ELIGIBILITY

            In order to be considered an active member, one must be a member of ASA who

            attend at least 75% of the general club meetings and participate in ASA functions.

SECTION C: DUES

            There will be no required annual dues for membership. However, if for any  

             reason dues are necessary, members may be required to pay a fee in order  to

              partake in certain events that ASA holds.

 

ARTICLE IV: OFFICERS

 

SECTION A: OFFICERS

            The Executive Board (E-board) shall consists a President, Vice-President,

            Secretary, Treasurer, two Public Relations (PR), and a Historian.

 

SECTION B: ELIGIBILITY

            Officers must be full time Siena students and must be active members for at least

            a semester.

 

SECTION C: TERM

            The officers shall serve for one academic year and their term of office shall begin

            at the commencement of the fall semester.

 

SECTION D: VACANCY

            If a vacancy occurs in the office of President, the Vice-President shall assume the

            office for the remainder of the term and vacancies in any other offices shall be

            filled by a special election.

 

ARTICLE V: DUTIES OF OFFICERS

 

SECTION A: PRESIDENT

1.     Acts as liaisons with each other universities and the administration.

2.     Runs the weekly general meetings and Executive Board meetings.

3.     Recommended to accompany the treasurer for official SFC review of budget proposal.

4.     Appoints committee chairpersons subject to approval of the Executive Board.

5.     Calls additional meetings when necessary.

6.     Performs such other duties as ordinarily pertains to this office.

 

SECTION B: VICE-PRESIDENT

1.     Maintains liaison with other Executive Board members, in particular, the secretary and public relations officers and act as their primary contact person.

2.     Oversees any immediate problems or concerns of the organization

3.     Presides in the absence of the President

4.     Assumes the duties generally associated with the office and as directed by the president.

 

SECTION C: SECRETARY

1.     Records minutes of weekly Executive Board meetings.

2.     Maintains club members email addresses.

3.     Sends out notice for meetings or other club activities to members of the club.

4.     Keeps a file of club’s record.

 

SECTION D: TREASURER

1.     Attends all IOC meetings.

2.     Creates an itemized budget for the year.

3.     Ensures that the proposed budget is adhered to.

4.     Attends all SFC review of budget proposals.

5.     Balances the account by itemizing all expenditures at least once a month, and presents a report to the Executive Board.

6.     Coordinates and books locations for events.

 

SECTION E: PUBLIC RELATIONS (PR)

1.     Promote upcoming ASA events through the use of fliers, emails or any other media available.

2.     Make efforts to expand ASA membership

3.     Act as primary contact and maintain contact with other Asian-related organizations or associations at local universities/colleges.

 

SECTION F: HISTORIAN

1.     Maintains and organizes records of past and present ASA activities, through photographs, videos, flyers, etc.

2.     Acts as an official ASA photographer.

3.     Create a scrapbook or photo album of all photos taken.

 

ARTICLE VI: MEETINGS

 

SECTION A: EXECUTIVE BOARD MEETINGS

            Executive Board meetings must be held weekly during the regular school year.

 

SECTION B: GENERAL CLUB MEETINGS

            General meetings must be held weekly during the regular school year.

 

SECTION C: SPECIAL MEETINGS

            Special meetings may be called by the President with the approval of the  

            Executive Board.

 

ARTICLE VII: ELECTIONS AND QUORUM

 

SECTION A: ELECTIONS

            Annual Executive Board election shall occur every spring semester at the end of

            March to early April.  Election will be done by paper ballets given to active

            members during general meetings.  The newly elected Executive Board officers

            will shadow the current officers for the rest of the semester.

           

SECTION B: ACTIVE MEMBERS’ QUORUM

            The active members’ quorum shall consist of 60% of all active members.             

 

SECTION C: EXECUTIVE BOARD QUORUM

            The E-board quorum shall consist of two-thirds of the E-board.

 

ARTICLE VIII: IMPEACHMENT

 

SECTION A: REQUEST TO IMPEACH

            In order to request an act of impeachment, a written statement stating the reasons

            for the request and the officer’s name shall be approved and signed by the active

            members’ quorum two weeks prior to the hearing.  

 

SECTION B: THE HEARING

            A hearing shall be given for the accused officer by the entire Executive Board

            with optional attendance of active members. 

 

SECTION C: IMPEACHMENT DECISIONS

            The final decision of impeachment shall be passed and approved by the Executive

            Board's quorum (two-thirds of the Executive Board). 

 

ARTICLE IX: BY-LAWS

            All members must abide by all the rules and laws set forth in the Siena College

            Student Handbook.

 

ARTICLE X: AMENDMENTS

            The Constitution shall be reviewed by Incoming officers at the beginning of their

            term in the Fall semester.  Any amendments to the Constitution shall be approved

            by the Executive Board quorum and by the active members’ ratification. Final

            approval is up to the Student Senate.

 

ARTICLE X: ACTIVE MEMBERS’ RATIFICATION

The active members’ quorum must approve and ratify any suggested amendments to the Constitution in order for the amendments to be passed. Final approval on is up to the Student Senate.