• All events are subject to College policy, including but not limited to:  Siena College Guidelines for Scheduling and Facilities Usage, Speakers' Policy, Alcohol policy.
  
  In order to adequately prepare for an event an event complete this form and submit it to Campus Scheduling (at least 5 business days prior to the event).  For events that have any items checked in the risk assessment below, this form must be submitted no less than 2 weeks in advance of the planned event. 
  

• Location Requested*
  33 Fiddlers Lane Carriage House Clare Center Colbeth Hall Cushing Village Townhouses Foy Hall Fr. Benjamine Kuhn O.F.M. House Friary Hennepin Hall Hines Hall Kiernan Hall MacClosky Square Townhouses MAC McGuire Hall Morrell Science Center New Hall Padua Hall Plassmann Hall Roger Bacon Hall Ryan Hall Sarazan Student Union Serra Dining Hall Siena Hall Social Work House St. Francis House St. Mary of Angels Chapel St. Thomas More House Standish Library Turf Field Athletic Field Other
• Room Requested*
  Please let us know the room you would like.
• 2nd choice Location Requested*
  33 Fiddlers Lane Carriage House Clare Center Colbeth Hall Cushing Village Townhouses Foy Hall Fr. Benjamine Kuhn O.F.M. House Friary Hennepin Hall Hines Hall Kiernan Hall MacClosky Square Townhouses MAC McGuire Hall Morrell Science Center New Hall Padua Hall Plassmann Hall Roger Bacon Hall Ryan Hall Sarazan Student Union Serra Dining Hall Siena Hall Social Work House St. Francis House St. Mary of Angels Chapel St. Thomas More House Standish Library Turf Field Athletic Field Other
• 2nd choice Room Requested*
  Please let us know the room you would like.
• Your Organization/Department*
  What organization will be using the room?

• ____________________________________________________________________________

• Date*
  What date do you need the room?
  MM/DD/YYYY
• Recurring*
  Is this a recurring event?
  This event does not repeat Daily Weekly Monthly Yearly Other
• Repititions
  Please enter the number of repetitions.
• EndDate
  If this is a recurring event, is there an end date?
  MM/DD/YYYY
• Start Time*
  Time event begins.
  : HH : MM SS AM PM AM/PM
• End Time*
  Time the event ends.
  : HH : MM SS AM PM AM/PM

• ____________________________________________________________________________

• Number Attending*
  Approximate number of people attending.
• Type of Event*
  What type of event will be in the room?
  Admission Event Athletic Audition / Practice / Rehearsal Class (Special) Club / Organization Conference Exam Information Table Lecture / Presentation / Speaker Maintenance Meal Meeting Orientation Reception Sales / Vendor Seminar Social / Party Workshop Other
• Title of Event*
• Additional Resources*
  -Some items may have an additional charge. Please check resources you may need.
  No Resources Needed A/V Cart Chairs Coat Rack Curtain Sections (high) Curtain Sections (low) Easels Electrician on Duty - advance notice required Extension Cord Flip Chart Microphone Partitions Podium Power Strip Projector Sandwich Board Parking Signs Screen Sound System - requires an electrician Speakers Stage Tables (banquet) Tables (round) Trash Can Other
• Is Food Service needed?* Breakfast Buffet Breakfast Served Cafeteria Line Server Coffee Service Continental Breakfast Dinner Buffet Dinner Served Light Refreshments Lunch Buffet Lunch Served Reception No Food Required
• Name*
  Please enter the contact persons name.
  First Last
• Phone Number*
  Please enter the contact person's phone number.
  - (###) - ### ####
• Email Address*
  Please enter the contacts email address.
• Setup Requirements
• Budget code
• Risk Assessment*
  *Checked events may require additional measures. To ensure adequate planning and risk mitigation, student club and organization event planners must meet with their advisor, Director of Campus programs and Student Activities and/or appropriate departmental supervisor before the event can be approved. Your room request will be reserved pending final approval. Approval from the advisor,DCPSA or supervisor must be received at least 1 week prior to the scheduled event. Please check all that may apply to this event.
  No Risk Alcohol Minors (participants under 18) Transportation off campus A contract/signed agreement Physical activity by any participants Size of the event > 50 people Rides / Inflatables / Mechanical devices Event occuring outdoors Sale of any items (food, t-shirts, etc.) Event advertised / open to the public Use of Siena name or logo Potential of outside media attention Any type of political related activitiy Audience includes VIPs

• Siena College reserves the right to require additional specific risk management strategies, deny approval and/or cancel any activities that it determines have unacceptable levels of risk.
  

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